Remote Executive Assistant (USA)

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Executive Assistant (Remote)

40 hrs p/w
Salary: $40,000 - $60,000

Headroom is bringing the future of work to the present, one task at a time. We offer Remote Executive Assistance to the best and most successful Entrepreneurs & Executives in USA and Europe. Every day, we help founders of the hottest startups and fast growth companies unlock their potential.

Like our members, our Headroom Executive Assistants (EAs) are ambitious and hungry. We never settle for "just ok", we are constantly finding ways to improve, learn, and make a positive impact on the lives of our members. We know better because we work together, thanks to our proven Headroom method and people-oriented culture. We measure our success in accuracy, thoroughness and flexibility and we love to grow with the members we assist.

Our mission is to empower people to unlock their full potential and make an impact. Starting from those who work with us.

At Headroom, we strive for a positive, diverse and supportive culture. We look for people who are curious and committed to growing personally and professionally every single day. We welcome employees with diverse and neurodiverse backgrounds and from underrepresented groups. As a remote-first company, we offer career paths that are accessible to people who have visible and/or non-visible mental and physical impairment and conditions.

We're also working to break the stigma and gender bias around administrative roles, which should not be "a woman's job". That's why we strongly encourage you to apply for an EA role no matter your gender identity: after all, our members come from all walks of life and so do our Executive Assistants. And that’s our biggest strength!

We are growing fast on both sides of the ocean and we are looking for remote EA colleagues to help build our US team! Our HQ is located in Amsterdam, the Netherlands, but our US colleagues work from home or from one of the inspiring WeWork offices (if available).

We have

  • An inclusive people-first culture and a diverse mighty team of EAs and coaches who share knowledge with and support each other;
  • W2 employment status for all our EAs: you'll be part of the Headroom team as employee, not as a contractor.
  • A Personal Development Plan (PDP) with regular workshops to make sure you grow into the role;
  • Competitive compensation & benefits;
  • Home office setup, as needed;
  • Annual Performance Bonus, which can also be used for vitality purpose;
  • Lots of opportunities for development through our EA Academy;
  • Fully remote, with the opportunity to work at 'WeWork' spaces;
  • "EA squads" and a vibrant community of EAs to share know-how with;
  • Regular virtual meetings and hang-outs with the colleagues from Amsterdam and Berlin.
  • Business hours (9am-6pm) and a focus on employee work-life balance

You have

  • 2+ years of relevant work experience as an Executive Assistant, Administrative Assistant, Personal Assistant etc.;
  • College education;
  • Empathy and people skills. Experience in hospitality, aviation, customer service and recruitment is a plus;
  • Incredible multi tasking powers and the ability to prioritize;
  • A cool head when things get hectic;
  • A proactive mindset and the ability to plan ahead;
  • Experience with at least Gmail/Office365 and related apps;
  • Effortless English skills.

You will be responsible for

  • Complex inbox- and calendar management (incl. time management and goal setting);
  • Organizing shareholders' meetings and taking minutes;
  • Online research, ordering supplies and making reservations;
  • Arranging business travel and related visa applications;
  • Preparation and processing of important documents and contracts;
  • Personal tasks and much more.

Ready to unlock your career? Apply today!

If you feel inspired enough, send us a short introductory video (max. 60-90 sec), including your reasons for applying. Your CV should clearly reflect the job requirements.


For any questions, you can contact Samora Jurna (Talent Acquisition Manager) at samora@headroomassistance.com.

We will get back to you within 5 business days of your application. 

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